Archive for April, 2014
You may have most likely known about an online personal assistant helping organizations by utilizing Internet devices and programming. They give administrations without the need to be physically present in your office. Expense sparing is prominent in the event that you contract a virtual assistant since you are not obliged to pay for extra office supplies nor concern yourself in dealing with worker profits.
In any case, all the preferences of having a VA could be put into waste in the event that you can’t pick the right aide that will be an impeccable match to your business needs. The following are a few tips that can control you in the determination process and help you figure out if a VA applicant is the right one for you or not.
Requesting a proposal will spare you from future bothers. Knowing how your applicant functions by getting reaction from other individuals will help you choose whether they have the qualities you are searching for.
Give a beginning test to learn about the abilities and competencies. You can’t make sure in the event that they surely satisfy their claim, so giving out a test in the beginning will help you evaluate their qualities and shortcomings.
Pick somebody who has admittance to various manifestations of correspondence. A virtual assistant outfitted with a few alternatives for correspondence with customers will provide for your comfort in designating assignments and handing-off critical matters. This likewise serves as a great pointer of high capability and professionalism on your associate’s end. All things considered, pick somebody who is acquainted with specialized apparatuses, for example, email, phone, texting, fax, VOIP, Skype and a considerable measure more.
Check if your virtual associate has the right gear. Verify that the one you’re wanting to contract has the best possible gadgets, programming, and different things required in finishing your undertakings. It helps if your assistant originates from a virtual organization as they have all the vital apparatuses and gears promptly available, for example, a backup person in case your assistant calls in sick, power supply reinforcement, and phenomenal administration help. This perspective is very critical and ought to be a solid foundation in your choice. You can unquestionably see whether a specific VA is an ideal choice for the occupation on the off chance that they have what it takes to fulfill your business needs.
Prepared for a virtual association? Apply the said tips in discovering the best online personal assistant out there. Make a move now!
Every business owner needs an assistant not just simply to show off to the others that he can afford to hire an employee, but for the fact that the business needs the attention of another professional who can handle the matters while the business owner is away and out of the office. Since we all know that a majority of businesses are already online and most of the work they get is through their websites. Hence it becomes very important to manage the website and the office all round the clock and the business owner alone cannot manage it all.
Hiring a full time or even a part time assistant in the office can be a very huge investment. The business is yet in the baby stages and it needs every penny to be invested in it until it becomes stable to feed more than just one family. Hiring an employee on a payroll would be equal to stabbing the business in the back. The monthly salary would be a burden on it and the salary would be eating on the money which could be used for further investment. But still the need of an assistant exists and this can be filled only by the virtual personal assistant.
As the business operates online and there is little or no activity such as public dealings in the office, it doesn’t matter who takes care of the business website and from where. Hence the virtual assistant is the best option for the business owner because in this way he does not need to hire the assistant in the office and can manage to allot the tasks virtually. The VA would take care of the tasks from his own end thus saving the business owner from a lot of expenses such as furniture, bigger office, lights and electricity bills and many others. The assistant would be working from a remote place hence the business owner gets his website handled by the assistant even without recruiting him inside the office.
The virtual personal assistant ensures that the website is well cared. Apart from helping his client in the administrative tasks he keeps the website alive by posting blogs on it. He performs the essential tasks of the search engine optimization so that the website always ranks in the highest position when people search for services in the niche. As the website ranks in the highest positions the website gets maximum traffic and this traffic of the visitors are converted in customers so the website also starts generating more revenue. The more revenue it generates the higher are the chances for its growth and expansion and the business owner gets more opportunities to invest.
Administrative tasks in a business can be very crucial yet they are the most neglected. Small business owners have a lot on their plates and the daily duties clearly exhaust them. Thus the evenings which are dedicated mostly for the administrative tasks are spent lazily and only a small part or no work gets done. As hiring an office assistant is not possible because of the low budget, most of the business owners are unaware that they can hire a virtual administrative assistant. A virtual assistant performs all the administrative tasks without charging as much as an office assistant so he becomes affordable for the small business owners and this way they can keep their tasks up to date without paying a lot of money and taxes.
Since the business owner has to run about doing many different things such as meet new clients, meet vendors and also attend some other important tasks, there is no time for him to sit on a computer and spend hours updating the data base. And without an updated database the business can come to a great harm because when the customers send an email and it goes un-responded, the customer can be offended and may decide to close business with the owner. The assistant would take care of such emails and queries while the business owner is unavailable and also keep the contact with the customers maintained.
Virtual assistants are off-site professionals who are known by many different names such as executive assistants, administrative virtual assistant or secretaries who provide professional services to businesses of every size. As technology has shrunk the whole world and every person can connect to the other using the technology of today, establishing a connection with the virtual assistant by the business owner is not a problem. We have the mobile phones; internet communication apps such as the most commonly used one Skype and many other more. Once a business owner has hired an online virtual assistant, staying in touch with him is not a problem at all.
A virtual administrative assistant provides different kinds of services to his client. There are many ways a VA can help the business owner in his efforts to raise the standards of his business. By providing all the services needed to maintain the back office of any business, the VA helps a business person to manage his data and updating his business on a daily basis. Sometimes a business owner may face difficulty in finding the right VA. This can be easily solved by visiting different reliable websites and using the right phrases on the search engines.
Realtors are probably the busiest business people around us. The increasing competition amongst them causes them to run about the city all day long finding new properties that have just come up for sale or rent and the next part of their day is served in uploading all the new data in their database. As the realtors have to manage hunting new properties and to show the existing ones to customers, rarely do they get the time to complete the next part of the day because it gets already too late and they are exhausted from the field work all day long.
Some realtors have hired a real estate virtual assistant to complete the data entry task for them while some have hired teams of them, it all depends upon the volume of work. But in either case, it is a smart move to stay updated and upgraded which keeps them ahead of their competitors. Now if you are a realtor, why stay behind? You can also get yourself a virtual assistant for your real estate business and become as organized as the ones you see around you, it is not a secret anymore. Once you get in touch with a VA you will learn there are a lot more different things he can offer you than just data entry. Here are some of the things that you will get from him.
This is the age of data and any business or company which lacks data is losing in the game. Suppose if you are out in the field showing your customer an apartment as he asked you to show him, but the one you are showing him isn’t appealing. If you would have an updated database of all the apartments within the vicinity, you can easily take him to another one and show him the next one. Showing one or two more would certainly help him make up his mind and you’ll have a sure deal within the day. Hence your VA has managed to help you strike a deal.
We all know that the companies having business websites are always at a greater advantage because they receive customers from the internet also. So your real estate virtual assistant can optimize your website on a daily basis to keep it on the top rank and you get the maximum customers from your website. Think about the importance of a website as a customer, you are in your office and cannot leave but are free to explore some properties on the internet. The moment you come across an appealing property on some website you will contact the website owner and settle a meeting. Thus the website owner has gained a customer because of the Search Engine Optimization (SEO) of his website, again thanks to the VA.
The virtual assistant is a self employed person or services provided by an organization to the businesses of all sizes. A virtual office assistant is a highly skilled professional who renders his services to the business owners by helping him cope with the day to day tasks with ease and in an organized manner. Working outside the traditional roles, these professionals are capable to handle all the official tasks of a business as long as it does not require meeting personally to the clients, other than that, hand over a task to a virtual assistant and get the best results.
Here are some qualities of the professionals better known as the virtual assistants:
- Exceptionally skilled and experienced to handle the business needs in both technical terms and administrative terms.
- Are able to process a business’s project from start to the very end.
- Dedicated and trustworthy to increase your business revenues and productivity.
- Provide you time to concentrate on the more important aspects of your business.
- Take over most of the laborious tasks off the business owner’s shoulders so that he gets enough time to spend the evenings freely.
- Provide a lot of different kinds of services such as bookkeeping, record making, updating the data base, researching and handling the official emails and chats.
- Extremely flexible payment options. A business owner can pay only for the hours he has asked for their services or if hired permanently, the business owner can pay monthly.
- No taxes are to be paid for the services taken from a virtual assistant.
As far as huge businesses are concerned, they use the services of a VA for a purpose but the small business owner can use his skills completely. Since the small business owner is not in the position to hire a specialist for every post vacant in the office, he can hire the assistants virtually and get all the work completed from them. As the virtual office assistant works remotely it saves the small business owner a lot of money. When the VA is hired by the small business owner he does not need to furnish his office thus it saves the initial investment required when hiring a professional in the office. After all, the small business owner needs to save every penny and investing money on the employees would drain out all the money from the budget and growing the business further would become a problem.
Usually the small and medium business owners are busier than they would have been if they had taken up a job. Managing a business can be the most troublesome task especially when the budget isn’t a 5000 fortune. When a business is started, the biggest challenge faced by the owner is to make the business grow without spending a fortune on it and to manage his household income and the business expenses from the profits he earns from it. Everything he earns from his business will be ruling his lifestyle. From the profits the business person has to pay the operational costs, save some money to invest and allow the business to grow and also provide rations to his family members.
In the attempt to manage all of this, the business owner is seen spending extra hours in the business where in the morning he is seen running about the city meeting clients and making purchases. In the evenings he spends time updating the data on his computer which is never completed because the tiredness of the day clearly exhausts the energy out of him. It is always recommended to the business owners with low budgets to hire an online virtual assistant to divide the tasks between them. He would be at ease when he hires a virtual assistant rather than hire an assistant in the office.
Obviously without the assistant the business can never get managed. He would have to do all the outside and inside work by himself and if the business person is a bachelor who lives independently, then we all know that he needs the energy to maintain his house when he reaches home. Keeping the operational costs of the business and his lifestyle within a limit is the need for the present. As the business gets most of the money to have it invested, the business would grow continuously and after a few short years, the business would be in a position to provide the owner with rewards he deserves.
No matter is the business owner is a bachelor, married, divorced, male or a female, the need for an online virtual assistant to help in the business tasks and activities cannot be ruled out. Some people may think it a joke, but some major leading businesses have also started firing their in-house assistants and have started hiring virtual assistant teams to cut down operational expenses and to increase their share of the income. A virtual assistant is productive, efficient and budget friendly.
Do you feel overwhelmed with work and feel that if you had a w helping hand your life could be a lot easy and less filled with hassles? If so, then you definitely need an online personal assistant. We understand that your small business cannot afford to hire a full time assistant in the office that is why you take all the heat and spend your time at the office while actually you should be easing your mind for the next day ahead. These days the internet connects us like never before and as much as history reveals, we are the only civilization which is connected in the best way possible. Hence distance is not a matter anymore and there are also no issues with the boundaries of countries once you are online.
You are a business person and who can understand better about the internet and the way people can get connected. Therefore it is better to free yourself from the laborious tasks of data entry and other such stuff of your office and let your virtual assistant handle it. Obviously you need an assistant to help you and as you are not in a position to spend a hefty amount on salary, you can do best with outsourcing your work to the person willing to do it. A virtual assistant is not some school boy working from his home on a laptop just to earn some pocket money and would end up destroying your work. The VA is a professional to the core and performs his duties religiously and the results never fail the client.
There are various tasks involved in a business and not just restricted to data entry which is understood by the VA as well. Hence you not only get your data entered by him, but if you want you can get a lot of other activities performed by him such as bookkeeping and other accounts handling. Your virtual assistant is a complete package and if you want him to search the nearest locksmith, he can do it effectively and probably better than someone in your locality. These professionals are ready to perform everything and anything that can be done on the internet.
Reduce your work load and hire an online personal assistant at the cost which is easily affordable by you. How do you think your competitors manage to run a business even by spending the evenings with their family and friends? This is their little secret and now it is no more a secret from you so you should also get started on it and free yourself from the burdens. Your business needs your attention in the areas which you know only you can handle, so shred away the extra burden from your shoulders and focus completely on growth and expansion.
Usually the business owners of today do not have spare time to spend their evenings joyously. As the small business owners are too busy with their daily routines of meeting customers and clients throughout the day, they are already too exhausted to do any more work during the evenings but willingly or unwillingly, they have to work extra during the evenings because they do not have an assistant. As hiring an assistant does not fit in their budget and also some people have security issues with an outsider working in their small office, these business owners work double to keep their business updated and it does not always happen. Usually the work in the evenings is like a burden on them and there isn’t enough energy to complete this work daily.
While most of these business owners may be unaware, they can hire a virtual personal assistant to manage the administrative tasks and get their evenings freed from work. The virtual assistant wouldn’t be coming to the office for work so this removes the concern of the people who are choosy about their employees. As the work is delegated and received online, there is no limit and no boundaries for hiring the virtual assistant. If you are present in the North Pole, you can hire a VA situated in the South Pole without any hesitation because all you need to communicate and work is the internet and it is now available all over the globe.
Virtual assistants are now very easy to find and if the business generates enough work to keep more than one assistants busy, the business owner can also hire a team of virtual assistants. Hiring a team is better than hiring a couple of different assistants because the quality of work gets improved with a team than a single person. In teams the work can be divided among the team members and if someone falls sick or does not report to work for a day or two the other members would take over the tasks and handle the work among them. In this way the work of the client never gets missed and it is always completed.
A business owner can hire virtual personal assistant through his website by searching on Google. He can contact the assistant through the website and communicate through the email. If it is needed to chat face to face, the Skype application is best to use it for the purpose. One can easily chat face to face or just make a call without turning on the camera. Hence there are no problems with this kind of hiring and the work can be easily completed and delivered on time.
Since the inception of the business outsourcing process (BPO), the working styles have changed considerably all over the globe. The greatest benefactors of the process is the small and medium business owners who have managed to make their workings smooth and are now able to focus more on their business growth and expansion. Since the business owners have more time to plan and invest in their business’s management, taking the virtual assistant services has become a blessing for them. The popularity of the VA services has become stronger due to the never ending changes and developments in the IT sector.
The outsourcing companies offer a wide range of products for their customers which are designed to suit the needs and budget of a small business owner. As a small business owner is not in the position to hire a team of assistants in his office, he needs some service provider who can cater to his needs without charging too much. The VA services providers are his key contributors to share his office workload at a price the business person can easily afford to pay. The professionals working as the virtual assistants are specialized professionals who are intensively trained to become flawless in their duties and the work provided by them matches the highest quality standards.
Since a business owner needs time to travel around the city, meet new clients, attend meetings and seminars, managing the work inside the office can be a trouble because it also needs to be done with care and requires a lot of time. If the business owners start spending time in their offices to enter data in the systems, create files and do all the work of an assistant, soon he would only be confined to those tasks and the number of clients he has. There would be no more time to think about growing the business to the next level, and expansion would only be a dream.
We all have 24 hours in a day and have to manage everything in this time. We have to attend the business matters, the family matters and also need time to socialize because it is very important for the business. But if a business becomes a one man show, there is no way everything can be managed on a daily basis hence the need for virtual assistant services becomes inevitable. As the virtual assistants take care of the administrative tasks, the business owner can spend his time on more pressing issues and tackle more serious problems.